10 Reasons why you need a school management system

10 Reasons why you need a school management system

A school management system has become an essential need for every school to operate. No doubt. It holds so many crucial functions to ensure that the school management runs smoothly. The teachers, staff, and other external parties can collaborate easily through a centralized platform.

It doesn’t stop there. This system also bridges communication between the school, students, and parents.

If your institution is considering implementing the system, these points below might reassure you!

Attendance Record Just in A Few Clicks

Recording and reviewing students’ attendance is just one of the basic, yet super useful features of the system. It allows the teachers to formulate the reports with various matrices automatically.

Moreover, teachers can use the SMS feature to notify parents if their children are absent. Therefore, the parents know that their kids’ sick or leave notification has been received. Or, it can alert them if their children skip classes without permission. This simple feature surprisingly acts as a disciplinary tool too.

More Organized (Online) Materials

In this platform, students can download, upload, complete assignments, notes, and projects. The system is accessible if used simultaneously. They can attach various types of documents to the system as long as they are authorized to do that.

It also helps them to review the past lessons by simply accessing the materials uploaded. They don’t even have to carry all the heavy textbooks in their backpack if the school provides proper tech assets. It’s time to pay more attention to our kids’ backbone health!

Better Exam Management

Another feature that makes this system important is how it helps teachers to conduct exams. They can upload the exams, randomized the questions to prevent cheating, and use various exam formats. By using the system, their creativity to assess the students is not limited. Plus, it saves students’ time during the exam by not spending too much time using an eraser or per correction.

However, if teachers prefer the traditional paper-based exams, the system can help them by keeping the students’ grade records. Then, they can generate and calculate students’ performance throughout the semester.

Teachers can immediately post the results to be viewed by the students and their parents.

Effortless Fee Payment

At the beginning of the semester, usually, the bank is packed with parents or students who queue to get a turn to pay the school tuition. Luckily, the system already provides a channel in which they can pay online.

It is an effective method to minimize late payment issues, thanks to the SMS feature that sends updates about fees that have not been paid.

Effective Communication

This system has a feature that connects parents, students, teachers, and school admins effortlessly. Blasting SMS, emails, or specific notification regarding the activities in the school is no longer a burden. The information about recipients is already stored in the system so you don’t need to input it manually.

Track School Vehicle

The system allows the school to monitor the vehicle route and odometer by using IoT integration. It also schedules the maintenance for the vehicle to maximize the vehicle life span. Taking good care of the vehicle will add parent’s confidence in the school because they know that their children’s safety is in good hands.

Help Students Admission

The beginning of the semester is often perceived as one of the most daunting periods for school. They need to process hundreds to thousands of student’s applications. Thankfully, the system helps schools to get rid of such chaos by implementing an online admission system. Prospective students simply upload all the required documents on the system and the school can review them without worrying about losing the documents.

Later on, once the students are accepted, their personal data and documents they uploaded are kept on the system. They can always access it, even after their graduation. Lastly, the system minimizes mistakes due to human error, lost or duplicated documents.

Parents Can Access It Too

The school management system connects schools and parents directly. It informs the parents about their children’s development and learning progress without having to wait until the end of the semester or the occasional parents’ conference.

This information is available at any time, from the students’ performance to their ongoing projects. Hence, parents and teachers can work hand-in-hand to fulfill their responsibility in teaching the youth.

Efficient Staff Management

Not only benefiting teachers, but the school management also improves HR staff’s workflow efficiency. They can keep track of other staff’s attendance, leaves, performance, and salary calculation without a hassle. Therefore, they can focus more on ensuring teachers’ welfare, improving all staff performance, and develop better hiring decisions.

Workable Inventory Management

Some schools have a store that sells items such as school supplies, uniforms, or books. Good inventory management helps the school inform the available stocks, items that are about to run out, and create purchase order requests automatically.


The school management system is important because it streamlines school administration with its robust features.

Technofarm offers a cloud based state of the art highly comprehensive school management system called TechnoSMS. This system has all the necessary features to handle any and all school activities. For more info please visit https://sm.technofarm.biz

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